ProjjexBlog

We’ve got a lot to tell you in this post!  So grab another cuppa and spend a few minutes with us.

iPod Touch Winners

Let us start off by congratulating our two iPod Touch winners, Mr. Noel Mills and Mr. Brian Goldfinch!  Brian is the Queensland Regional Manager of The WorkPac Group in Queensland, Australia.  He uses Projjex for any projects that require more than a couple of steps.  Noel is a management consultant who works in Indooroopilly, Australia.  He uses Projjex to prepare marketing plans, procedure manuals and for planning community-based events.

Thank you to all who participated - this was a very popular contest that we’ll have to do again!

New Features and Lower Prices!

We’ve added three significant new features today.  Central Admin allows any user (even a free user) to manage a group of people and their projects.  It allows one payment to cover everybody.  And it protects corporate data because projects managed by Central Admin “belong” to the Central Admin account.  Central Admin is optional, it’s free, and it’s described in greater detail below.

We’ve added a great new report called “Project Status Report”.  When you start a project you can use this report to help with your project budgeting and to help you prepare proposals.  Once the project is underway, use the report to monitor elapsed time and due dates of the project.  The Project Status Report is a great management tool.  Read on to learn more about it.

You can now instantly send email alerts when adding or changing tasks, milestones and notes!  See below for the details.

By the way, ProjjexMobile and ProjjexTime have now been thoroughly beta tested and are rock solid.  We’ve moved them into full production.  Go ahead and try them out - they’re both very useful.

Finally, we’ve lowered our pricing and simplified it.  And for all of our current customers (and anyone else who signs up by November 30) we’re offering an amazing pricing special that will save you $60 per person!  Get the details (and the valuable coupon code) below.

NEW!  Central Admin

Central Admin brings the key administrative functions into one place.  With Central Admin you can:

- manage all of your users’ payments in a single place (and get discounts as the number of users grows)
- invite new users to Central Admin so you can manage their accounts
- pay for people even if they don’t belong to your Central Admin
- remove users
- create, modify and archive projects
- share all users’ available disk space (for example, if you have three users, each of whom has 500 MB of disk space, they would now jointly share 1,500 MB of disk space)

With Central Admin:

- assign one or two people who will set up and manage all of the Projjex staff accounts and all Projjex projects.

- invite clients to collaborate on projects at no cost (ie. by setting them up with a free account).  If they are collaborating on more than 3 projects with you, you can offer to pay for their Projjex account as part of your service to them.

- ask sub-contractors to join Projjex so they can collaborate with you.  Ask them to use Projjex to record their time so your project budgets will always be up-to-date - and so you’ll never be surprised by late invoices again!

To start using Central Admin, sign in to Projjex and then click on “settings” at the top right of any screen.  Then:

- click on the “Central Admin” tab.

- Projjex will determine if you’re set up with Central Admin and, if not, click where it tells you.

- enter the name of the Central Admin account (normally your company/organization name).

- if you want to use your logo on Projjex screens and reports, you can add it here.

- click the button that says “Setup Central Administration”.

- based on projects that you already belong to, Projjex then provides you with a list of people that you may wish to add into your Central Admin account.  Only choose people that are part of your organization or who you are sure wish to be part of your Central Admin account.  These people will be sent an invitation and must accept the invitation in order to become part of your Central Admin account.

You’ve now created your Central Admin account.  We hope this makes your life easier!

NEW! Project Status Report

Part of the Project Status Report

Projjex takes the budgeted hours from each task and milestone and compares them with the actual hours recorded with ProjjexTime.  It shows you the variance in hours and % for each item and for the entire project.

The Project Status Report is a great way to help you prepare proposals.  Set up the project’s tasks along with the budgeted hours and the report will help you fine-tune your budgets.

Then use the report regularly to ensure that you’re keeping on track.

To run the Project Status Report, sign in to Projjex and click on the “dashboard” tab.  Open the “Project Status Summary” section which will list all of your projects.  If you are the owner or administrator of a project you will see a printer icon at the right side of the screen on the same row as the project.  Click the icon to see the report’s options.

NEW! Instant Email Alerts

Another much requested feature:  now, when you add or change a task, milestone or note you can have Projjex instantly send out an email notification of this change.  To do this, simply select the people you wish to have alerted using the “Email alert” field at the bottom of the window, and click either the “Close” or the “Add New…” button.  The alert will be sent immediately!

The Email Alert field

New Pricing

In order to make things easier for all of our customers, we’ve decided to simplify and lower our pricing.  So, effective immediately our new pricing will look like this:

Paid User: paid users get full use of Projjex (except ProjjexTime) on a per person per month basis.  Also: unlimited number of projects, 500 MB of disk space, branding on screen and reports, no ads, API access, ProjjexMobile, Central Admin.  Only $14.95 per person per month for the first three people.  The price per person drops if your group has more than three people.

ProjjexTime: we now charge $5.95 per person per month for unlimited use of ProjjexTime.  The price per person drops if your group has more than three people using ProjjexTime.

Free: Free accounts will be able to view up to 3 active projects, will not have branding or API access, will have 250 MB of disk space, will see rotating ads, and will have access to ProjjexMobile and Central Admin.

Our current users will have until the end of November to make any desired changes to their accounts.  Therefore, please review your Projjex account between now and November 30 to see how this new pricing will affect you.  And here’s something to make it even easier for you:  use coupon code “SPX1108″ and save $5 per person per month for the next 12 months.  That’s a $60 per person saving.  And you can save an additional 10% by choosing to pay annually.  Full access to Projjex for less than 9 bucks a month!

While the coupon code is supposed to be for current Projjex users we don’t mind if you share it with your business friends.  But they must act quickly if they want to take advantage of it.

To review your pricing options and to use the pricing calculator, sign in to Projjex, click on “settings” and then click on the “Account” tab.  Any questions?  Send an email to accounting@projjex.com or call us, toll free, at 1.888.776.5539, extension 1.  We’re happy to help.

Well, that’s it for today.  We’re going to take the weekend off and then start working on our New Year release - lots more cool stuff coming up!

As always, keep your comments and suggestions coming.  Best way:  send your emails to feedback@projjex.com.

All the best,

The Projjex Team